Document Assistant

Administration
Midlothian
October 11, 2025
Permanent
Urgent

Job Description

Document Assistant Permanent Edinburgh City Centre Competitive Annual Salary

Your new company
A leading legal firm based in Edinburgh is currently seeking a Document Assistant to support its various legal teams. The firm is committed to operational excellence, collaborative working, and continuous improvement across its departments.

Your new role
As a Document Assistant, you will:

  • Produce, edit, and format documents using Word, PowerPoint, Foxit, and Excel to meet house style and client specifications.
  • Transcribe dictation and other audio sources accurately and within deadlines.
  • Manage communications and instructions via phone, email, and teams.
  • Collaborate with fee earners, coordinators, and the PA team to meet document deadlines and resolve issues.
  • Support special projects, pilot schemes, and formatting initiatives
  • Assist with troubleshooting, reporting faults, and liaising with IT and training teams.
  • Maintain flexibility to adjust priorities, work additional hours, and contribute across departments as needed.
  • Uphold quality standards, seek training opportunities, and contribute to continuous improvement.

What you’ll need to succeed
To be successful in this highly competitive role, you will have:

  • Proven experience in document production, ideally within the legal sector.
  • Advanced skills in Microsoft Word (styles, cross-referencing, track changes, table of contents), with proficiency in Excel and PowerPoint.
  • Strong attention to detail, problem-solving ability, and organisational skills.
  • Effective communication and teamwork, with a proactive approach to training and continuous improvement.
  • Ability to manage deadlines, adapt to changing priorities, and uphold firm policies and procedures.

    • What you’ll get in return

    • The opportunity to work in a dynamic legal environment.
    • Competitve Annual Salary
    • Hybrid Working
    • Exposure to a wide range of document production tasks and legal teams.
    • Participation in training and development initiatives.
    • Involvement in innovative projects and pilot schemes.
    • A collaborative and supportive workplace culture.
    • Flexibility and variety in daily responsibilities.
    • Contribution to meaningful operational and strategic goals.

    What you need to do now
    If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
    If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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