Office Manager

Construction
Lanarkshire
June 21, 2025
£28000 - £28000
Permanent
Urgent

Job Description

Office Manager
Location: Motherwell, Scotland
Sector: Facilities Management
Contract Type: Full-time, Permanent
Salary: Competitive, dependent on experience

Overview:

Our Client is a growing Facilities Management company looking to recruit a highly organised and experienced Office Manager for their operations in South Lanarkshire. The successful candidate will play a key role in supporting day-to-day office and contract administration, coordinating with field teams and senior management, and ensuring smooth delivery of services. Experience using Simpro software is essential for this role.

Key Responsibilities:

  • Oversee the daily running of the office and act as a central point of contact for operational and administrative matters

  • Use Simpro to manage job scheduling, work orders, invoicing, and reporting

  • Support contract delivery by coordinating engineer diaries, purchase orders, and subcontractor activity

  • Provide administrative support to management, including document control, timesheets, and compliance records

  • Liaise with clients and suppliers to ensure service standards are maintained and issues are resolved promptly

  • Monitor performance metrics, generate reports, and ensure accurate data entry within Simpro

  • Maintain stock and equipment logs and ensure purchasing aligns with budget and operational needs

  • Assist with onboarding and induction of new staff and ensure training records are up to date

  • Manage office supplies, H&S documentation, and support general business administration

Requirements:

  • Proven experience in an Office Manager or senior administrative role within a Facilities Management or engineering environment

  • Strong working knowledge of Simpro software (essential)

  • Excellent organisational and time management skills

  • Proficiency in Microsoft Office (Excel, Word, Outlook)

  • Ability to work in a fast-paced environment and manage multiple priorities

  • Strong interpersonal skills and ability to communicate at all levels

  • Knowledge of health and safety procedures in an FM environment is advantageous

Benefits:

  • Competitive salary

  • Company pension scheme

  • Opportunities for career development

  • Friendly and supportive team environment

  • On-site parking

Location