Job Description
Job Title: Office Manager / Accounts Coordinator
Location: Lothian
Salary: 25 per hour
Contract Type: Part-time
Overview:
We are seeking a highly organised and proactive Office Manager / Accounts Coordinator to oversee day-to-day operational and financial tasks within a small but busy environment. This varied role requires a confident individual with strong accounting experience and the intellect to juggle competing priorities and make sound decisions independently.
Key Responsibilities:
Accounting & Finance:
- Manage payroll and employee payments accurately and on time
- Prepare and submit VAT returns
- Run and monitor cash flow forecasts and financial reports
- Make informed financial judgements to support decision-making
- Assist with budgeting and cost management
- Liaise with accountants and external financial contacts when needed
Office & Operations Management:
- Procure office supplies, utilities, and other services as needed
- Obtain and assess insurance quotes and renewals
- Review and negotiate electricity and utilities contracts
- Manage council tax and other business rates or property-related charges
- Handle ad hoc office tasks and general administrative duties to ensure smooth daily operations
Requirements:
- Proven experience in accounting, bookkeeping, or finance support roles
- Strong working knowledge of VAT, payroll, and basic financial reporting
- Excellent organisational and multitasking skills
- Ability to work independently, show initiative, and make considered decisions
- Competent with accounting software (e.g., Xero) and Excel
- High attention to detail and discretion with confidential information
