Buying Administration Officer

June 12, 2024

Job Description

Buying Administration Officer (12 Month Maternity Cover)


£30,000 up to £38,000 per annum 30 days’ holiday (pro rata) 10% in-store discount Pension scheme

Everyone who works at Lidl brings something unique to the table – but we also have a whole lot in common. We’re curious, collaborative, and ready to make a tangible impact on where we work.

Just like you.

We are looking for a confident and motivated Contracts Administration Officer to join our Regional Scotland Food Buying Team for a 12 month Fixed Term Contract. This is an ideal role for a positive, enthusiastic team player who thrives in a dynamic, fast-paced environment and will relish working under pressure.

You will be supporting our Buyers with administrative tasks, liaising with suppliers, and communicating internally across departments. This role is fundamental in ensuring that Lidl remains competitive and continues its successful growth across Europe.

In return, we’ll give you a competitive salary based on equal opportunity and pay structures, as well as a generous benefits package designed to support your well-being and life outside of Lidl.

We’re proud to be a diverse, secure and fast-growing business, so we’ll make sure you have access to the right training and real opportunities to build your career as well.

What you’ll do

  • Writing of contracts for Food Own label, Branded, Fresh Produce & Non-Food items for GB and/or other EKN in a timely manner within the agreed deadlines
  • Checking, sending out and receiving initiations sheets within the agreed business deadlines
  • Sending out, receiving and checking product master data requests within the agreed business deadlines
  • Sending out, receiving and checking supplier data requests within the agreed business deadlines
  • Sending out, receiving and checking other relevant documents (e.g. certificates) within the agreed business deadlines
  • Creating purchasing memos for GB and/or other EKN
  • Maintaining of purchasing systems (EKK, EKS, DMS, LNP, FAP, etc.) with a high standard of quality within the agreed business deadlines
  • Keeping business critical deadlines and ensuring other departments are meeting deadlines – submitting information to INT.
  • Working with shared inboxes and allocating emails
  • Supporting our suppliers and stakeholders with department relevant requests
  • Assisting with project work and making suggestions for improvements (LEAN)

What you’ll need

  • Previous administration experience within the buying departments.
  • Self-motivated, able to work well in a team and independently within a high-pressured environment
  • Well-organised with the ability to multitask and work to targets and strict deadlines
  • Excellent time management skills
  • A high degree of adaptability
  • A confident approach with excellent communication skills
  • The ability and confidence to communicate effectively with colleagues across all levels of the business
  • Excellent attention to detail
  • Pro-active, approaching problems logically and calmly
  • Fully proficient in Microsoft Office
  • Positive can-do attitude with the willingness to learn
  • German language is desirable

What you’ll receive

  • 30 days holiday (pro rata)
  • 10% in-store discount
  • Sabbatical
  • Enhanced family leave
  • Pension scheme
  • Plus, more of the perks you deserve

Disclaimer: due to the high volume of applications we receive, we reserve the right to close a vacancy earlier than the advertised date. This is to ensure our teams can manage application levels while maintaining a positive candidate experience. Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment

If you’re ready to get stuck in, want to get more out of your career and make a real difference, find your place at Lidl and apply now.