Asset & Pre-Planned Maintenance Administrator

April 13, 2024
£23200 - £23200

Job Description

We are a well established, but family ran, Facilities management company looking for someone to support in maintaining a complete and accurate Asset Database and helping to deliver all aspects of PPM planning, scheduling, and delivery including coordination and upload of all associated documentation.

The ideal candidate will have strong admin experience and be accomplished in Microsoft Office applications, particularly Excel (Ideally confident with V Look-ups and formulas).

Shifts are between 8 and 5 each week and you will need to work in the office 1 day a week (Wednesdays) but will WFH the remainder of the time.


  • Effectively manage self in order to prioritise workloads in order to achieve individual and team objectives.
  • Help update and maintain a complete and accurate Asset Register.
  • Support with planning, scheduling and managing PPMs through to completion including upload of associated certificates and documentation.
  • Process Asset and PPM information provided by in-house teams or external suppliers.
  • Support with processing information relating to Asset Warranties.
  • Help produce Asset or PPM related reports when required.
  • Reassign PPMs to Technicians or Suppliers when required.
  • Develop strong and constructive working relationships with internal and external key stakeholders.
  • Record and flag remedial issues generated from In-house PPMs.
  • Approach Asset/PPM Manager with any grievance or problem that may arise.

Personal requirements;

  • Educated to GCSE / Standard Grade level
  • Ability to extract, collate and present performance data relevant to the business.
  • Effective communication skills both written and verbal.
  • Ability to work under pressure.
  • Confident liaising at Area and Divisional Level.
  • Experience in developing strong working relationships with internal and external Colleagues.

So if you have strong admin/excel skills, can work independently & want to work for a successful yet friendly business, please send your cv through.